Peter David Properties - Landlords

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Information for Landlords

We offer 3 packages for landlords. An advertising only package for the landlord who is hands on, a let only package where we take care of all the paperwork and a fully managed service for busy landlords or those who are not local to the area.

 

ADVERTISING ONLY PACKAGE

We will advertise your property across our five local Peter David branches and pass you the leads. We will prepare the property details including taking photos if required. You will be advertised on Rightmove, peterdavid.co.uk and other web portals, we will provide a TO LET board, inclusion in our branch property lists handed out from branches, inclusion on our 24/7 interactive TV screens, office window display card and matched to our large database of tenants. Cost is £240.00 (£200.00 + vat) payable up front. Non refundable.

LET ONLY PACKAGE

We also offer a LET only service if desired charged at £400.00 (£333.33 + vat) paid once the tenancy is signed. This is everything included in the advertising package; plus accompanied viewings, references, collecting the first months rent and deposit, tenancy agreement, deposit registration.

FULL MANAGEMENT - our most popular service

For our full management service we charge an initial letting fee of £238.80 (£199.00 + vat) for finding the tenant which is deducted from the first months rent. We charge a management fee of 12% (10% + vat) each month*.
*min fee £54.00 (£45.00 + vat)


Included in the initial letting fee are the advertising costs including TO LET board, accompanied viewings, legionnaires risk assessment, housing health and safety risk assessment, smoke alarm testing, ensuring property is compliant with Fire and Furnishing Regulations, ensuring compliance with EPC and Gas Safety requirements, check in report, taking and provision of date stamped digital photos of the property prior to occupancy and providing a copy to the tenants, initial meter reads and advising utilities and council tax, deposit collection and registration. Note we DO NOT charge tenancy renewal fees unlike many agents.


The management fee covers property inspections, key holding, rent collection, monthly accounting to the landlord, annual financial statement for HMRC if requested, non resident landlord scheme guidance (where applicable), legal guidance, repair handling, dealing with tenant enquiries throughout the tenancy, service of notices (S13, S21 and s8), check out report, final meter reads and advising utilities and council tax, liaising with the deposit protection scheme, landlord and tenant to facilitate the release of the deposit.

 

In accordance with the Cancellation of Contracts Regulations 2008 there is a 14 day cooling off period once we are instructed. Thereafter, if we are instructed and then you withdraw before a tenancy is arranged we charge a withdrawal fee of £100.00 (£83.33 + vat) to cover our out of pocket expenses (advertising package excluded). Once let, if we are managing the property and you withdraw we charge the let only service fee as above.

We are members of The Property Ombudsman www.tpos.co.uk  membership reference D7783

We are not members of a Client Money Protection Scheme

Guide for Landlords

Before a property can be let, there are several matters which the owner will need to deal with to ensure that the tenancy runs smoothly, and also that he/she complies with the law. If you require further advice or assistance with any matter, please do not hesitate to contact us.

Mortgage

If your property is mortgaged, you should obtain your mortgagee's written consent to the letting. They may require additional clauses in the tenancy agreement of which you must inform us. We will assume this has been done unless you advise us otherwise.

Insurance

You should ensure that you are suitably covered for letting under both your buildings and contents insurance. An important aspect of your buildings and contents cover is your Pubic Liability Insurance, please ensure your policy includes such cover. Failure to inform your insurers you are letting your property will invalidate your insurance. We can provide information on Landlords Rent and Legal Protection and Landlord's Buildings and Contents insurance if required.

Council Tax

Council tax is the responsibility of the occupier. You should inform your local council tax office that you are leaving the property. During vacant periods the charge reverts to the owner. Calderdale Council, since April 2013, charge 100% for empty properties 30 days after they become empty.

The Schedule of Condition

It is most important that a record of the property condition is made in order to avoid misunderstanding or dispute at the end of the tenancy. Without such safeguards, it will be difficult for the landlord to prove any loss, damage or significant deterioration of the property or contents. We take date stamped digital photographs of the property and provide the tenants with a copy. This provides an excellent record of the property condition prior to occupation and can be used as a point of reference to identify any dilapidations.

Energy Performance Certificate (EPC)

Since October 2008 landlords have to provide tenants with an EPC, this is a legal requirement coming from EU legislation. There are penalties in place if the legislation is not complied with. The aim is to provide tenants with a formal assessment of the energy efficiency of a domestic dwelling. This must be carried out prior to marketing the property. We are able to arrange this for you if requested. The good news, it is valid for 10 years once completed for rental properties.

Income Tax

When the landlord is resident in the UK, it is entirely his responsibility to inform the Inland Revenue of rental income received, and to pay any tax due. However, where the landlord is resident outside the UK during a tenancy, under new rules effective from 6 April 1996, unless an exemption certificate is held, we as landlord's agents are obliged to retain and forward to the Inland Revenue on a quarterly basis, an amount equal to the basic rate of income tax from rental received. An application form for exemption from such deductions is available from the Inland Revenue. Further information about the Non Resident Landlord Scheme is available at http://www.hmrc.gov.uk/cnr/nr_landlords.htm

Important Safety Regulations

The following safety requirements are the responsibility of the owner (the landlord).

Gas Appliances & Equipment

Annual safety check: Under the Gas Safety (Installation and Use) Regulations 1998 all gas appliances and flues in rented accomodation must be checked for safety within 12 months of being installed, and thereafter at least every 12 months by a competent engineer (e.g. a GAS SAFE registered gas installer).

Electrical Appliances & Equipment

There are several regulations relating to electrical installations, equipment and appliance safety, and these affect landlords and their agents in that they are 'supplying in the course of business'. They include the Electrical Equipment (Safety) Regulations 1994, the 2005 Building Regulation - 'Part P, and British Standard BS1363 relating to plugs and sockets. Although with tenanted property there is currently no specific legal requirement for a qualified electrician to carry out an inspection and issue a safety certificate (as exists in the case of gas appliances), it is now widely accepted in the letting industry that the only safe way to ensure safety, and to avoid the risk of being accused of neglecting your 'duty of care', is to arrange such an inspection and certificate. We can arrange this for you if requested.

Furniture & Furnishings

The Furniture and Furnishings (Fire) (Safety) Regulations 1988 (amended 1989, 1993 & 1996) provide that specified items supplied in the course of letting property must meet minimum fire resistant standards. The regulations apply to all upholstered furniture, and beds, headboards and mattresses, sofa-beds, futons and other convertibles, nursery furniture, garden furniture suitable for use in a dwelling, scatter cushions, pillows, and non-original covers for furniture. They do not apply to antique furniture or furniture made before 1950, bed clothes including duvets, loose covers for mattresses, pillowcases, curtains, carpets or sleeping bags. Therefore all relevant items as above must be checked for compliance, and non-compliant items removed from the premises. In practice, most (but not all) items which comply must have a suitable permanent label attached. Items purchased since 01/03/1990 from a reputable supplier are also likely to comply.

General Product Safety

The General Product Safety Regulations 1994 specify that any product supplied in the course of a commercial activity must be safe. In the case of letting, this would include both the structure of the building and its contents. Recommended action is to check for obvious danger signs - leaning walls, broken glass, sharp edges etc., and also to leave operating manuals or other written instructions about high risk items, such as hot surfaces, electric lawnmowers, etc. for the tenant.

Smoke Alarms and Carbon Monoxide Detectors

From October 2015 you must fit a smoke alarm to every floor of the property (battery or mains). We will test this when we perform the inventory and then it is the tenants responsibility to regularly test and replace batteries throughout the tenancy. Where there is a solid fuel fire or stove a carbon monoxide detector must be installed.

Legionella Risk Assessment

We will carry out an initial risk assessment as part of our management package, at no extra charge, at the start of each tenancy. A few simple steps can significantly reduce the risk of Legionella in low risk properties. In higher risk properties a specialist may needed but we will advise you if this is required. We also provide tenants with a Legionella Advice Sheet to reduce the risks.

Preparing the Property for Letting

We have found from experience that a good relationship with tenants is the key to a smooth-running tenancy. Our policy of offering a service of quality and care therefore extends to our tenants too, and we are pleased to recommend properties to rent which conform to certain minimum standards. Quality properties attract quality tenants.

General condition

Electrical, gas, plumbing, waste, central heating and hot water systems must be safe, sound and in good working order. Repairs and maintenance are at the landlord's expense unless misuse can be established.

Appliances

Similarly, appliances such as a washing machine, fridge freezer, cooker, dishwasher etc. should be in usable condition. Repairs and maintenance are at the landlord's expense unless misuse can be established. We strongly recommend you ensure any appliances provided are PAT tested on an annual basis to ensure they are safe. We can arrange this for you if requested.

Decorations

Interior decorations should be in good condition, and preferably plain, light and neutral.

Furnishings

It is recommended that you leave only minimum furnishings, and these should be of reasonable quality. It is preferable that items to be left are in the property during viewings. If you are letting unfurnished, we recommend that the property contains carpets, curtains, and a cooker.

Personal items, ornaments etc

Personal possessions, ornaments, pictures, books etc. should be removed from the premises, especially those of real or sentimental value. Some items may be boxed, sealed and stored in the loft at the owner's risk. All cupboards and shelf space should be left clear for the tenant's own use.

Gardens

Gardens should be left neat, tidy and rubbish free, with any lawns cut. Tenants are required to maintain the gardens to a reasonable standard, provided they are left the necessary tools. However, few tenants are experienced gardeners, and if you value your garden, or if it is particularly large, you may wish us to arrange maintenance visits by our regular gardener.

Cleaning

At the commencement of a tenancy the property must be in a thoroughly clean condition, and at the end of each tenancy it is the tenant's responsibility to leave the property in a similar condition. Where they fail to do so, cleaning should be arranged at their expense.

Mail forwarding

We recommend that you make use of the Post Office redirection service. Application forms are available at their counters and the cost is minimal. It is not the tenant's responsibility to forward mail.

Information for the tenant

It is expected that you leave information for the tenant on operating the central heating and hot water system, washing machine and alarm system, and the day the refuse is collected etc.

Keys

You should provide one set of keys for each tenant. Where we are managing we will arrange to have duplicate keys cut as required.

Please contact any of our offices to arrange a free, no obligation rental appraisal.

10 Reasons to Choose Peter David Properties

I just wanted to say thank you for all your help with the sale of our house. I really appreciate that you were always on the end of the phone, chasing people up on our behalf and keeping the lines of communication open between us and our buyers. This made the process much easier for us being so far away - so THANK YOU!

Mr & Mrs B, Sowerby Bridge (vendors, July 2015)
1

I also wanted to say a big thank you. You have been invaluable in the purchase of Copley Drive. We really appreciate all your efforts to move things forward and keep communications going. It has been a stressful time for us and it helped us greatly to have our questions answer so quickly (solicitors are not always so helpful!). If we ever sell Copley Drive we would absolutely use Peter David Properties and would highly recommend you also. I look forward to putting a face to the voice on Friday when I collect the keys!

Mrs H, Copley (buyer, October 2015)
2

I should have waited 30 minutes as it is all completed now, so please release the keys. Thanks for your help in making this all happen, it is very much appreciated and so nice to find an agent who is pleasant to work with. If you need a recommendation at any time, please just ask.

Mr K, Rastrick (vendor, October 2015)
3

We can't thank you enough Helen for your friendly, professional, on-the-ball personality we've had the pleasure of dealing with since April. I remember the first call to arrange a valuation and hearing your broad Yorkshire accent and thinking "hhmm I like Peter David best so far" and you've kept that up since then. We cannot imagine doing all of this without you, I don't think you realise how supportive you've been through a house move, marriage and a sudden loss. You've chased things without me having to ask and just have a way of calming things down when the frustrating days got too much.You were our perfect match to help us get our new home and we can never thank you enough. Peter David Properties have a very special added touch having you on their team and if anyone was to ask if we would recommend I would hand on heart say 100% and I believe that's very rare these days to say. (As you know I'm tough to please!!!!) THANK YOU THANK YOU THANK YOU Have a fantastic Christmas, enjoy family time and I shall see you on Facebook!

Mrs C, Wheatley (vendor, December 2014)
4

We can not fault the service provided by Peter David Properties and in particular yourself. We feel that you have played a major part in bringing both the sale and purchase together so that it happens this coming Friday the 4th December. We feel that without your intervention last week, we may still be waiting for contracts to be exchanged. So thank you Helen - we appreciate everything you have done to assist us.

Mr & Mrs M, Highroad Well (vendor and buyer, December 2015)
5

Just wanted to say thanks for all that you and your team have done over the last few months. I have been very pleased with the service I Have received from Peter David. Thanks again.

Mr A, Todmorden (vendor, November 2015)
6

Just to let you know I have rung NPower to close our gas and electric account....... Kind regards and thanks for all your help and assistance over the year, I can honestly say you have been the most efficient and proactive letting agency I have ever rented from and much of that has been to do with you, so thanks!

Mr E, Brighouse (vacating tenant, October 2015)
7

Thank you for coming today. I just thought I would let you know a little feedback if that's ok?

Both myself and my brother thought you were both extremely professional, polite and full of knowledge (it was also nice to see you had already done some research of cost etc), We were very impressed with your attitudes and your clear passion for what you do and your honesty regarding pricing and value. I look forward to hearing from you regarding solicitors fee's and brochure and will be advising my sister of how impressed I was with your services.

Thanks again

Mrs L, Huddersfield (prospective vendor, January 2016)
8

Again thank you so much for your help, you and all your staff have been brilliant with us, and having dealt with a number of Estate Agents now we know how rare it can be to get service and support like this!

Mr R, Brighouse (prospective tenant, January 2015)
9

I have been extremely fortunate enough to deal with Sherrie and the team at the town centre branch now for just over three years.
Having already used *********** in the past where i had a pretty appaling experience i was always going to be apprehensive using another agent.
With my time with Peter David, they have provided me an excellent and trustworthy service. Always found me great tenants which have proved to be exactly what i required. I have enjoyed working with them all and without them i don't think it would have been possible to carry on as a landlord.
The only reason i am leaving their service is because a family member is taking over the house now.

A truely substantial and thorough service they offer and personally worth every single penny. I have never felt any doubt or stress while they have dealt with my house and tenants. Thank you so much for the past few years guys, i couldn't recommend them enough to anyone who are looking for a managed tenancy company. Fantastic!!!

Mr T, Halifax (landlord, September 2015)
10

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